ISES Quick Tips For Event Planners: June
Minnesota summers are a thing of wonder, so it’s only natural that clients want to host a business event outdoors to soak up the sun. Here are a few quick tips for mixing the office with nature:
- Plan for bad weather – Always have a Plan B! Make sure there is an indoor space for backup that can accommodate your guest count.
- Always have a tent – When the client questions if this is necessary, always assure them that it is. Most caterers like a tent for their prep and it is ncie to have food there for temperature and bug control. Be sure to also have lighting for the tent if the event goes late into the night.
- Have all permits lined up – You don’t want to have the band cut off because you didn’t pull the noise permit.
- Provide ample seating – Your guests don’t want to sit on the grass or blacktop. There are many creative options like outdoor lounge furniture and picnic benches. Lawn or Adirondack chairs can also be used.
- Secure yourself against the wind – A breeze feels nice, but it’s not your friend. Bring weights to hold down any event element that may blow away, especially the tent. Other items to deal with wind: clips for tablecloths and LED candles (votive candles shouldn’t expect to stay lit).
Lauren Segelbaum, ISES member and Senior Event Specialist, Event Lab contributed to this article.
The International Special Events Society (ISES) is the world's largest community of event professionals with over 5,000 members worldwide. The Minnesota Chapter of ISES is comprised of leading professionals in every aspect of the event products and services industries. For more information on how an ISES professional can help you with your event, please contact firstname.lastname@example.org.